What happens if a document labeled with a sensitivity label is shared outside the organization?

• A. It automatically gets permanently deleted
• B. It is encrypted and access settings are applied
• C. It cannot be opened by anyone outside the organization
• D. It becomes public information

Answer: (B)

When a document labeled with a sensitivity label is shared outside the organization, it is encrypted, and access settings are applied. This process ensures that sensitive information is protected even when the document is distributed to individuals or parties beyond the organization's boundaries. The encryption ensures that only users who have been granted the appropriate permissions can access and view the content of the document.

The application of access settings can include various restrictions, such as limiting the ability to forward, print, or copy the content, depending on the specific rules set for that sensitivity label. These protective measures are critical for maintaining confidentiality and compliance with organizational policies and regulations, especially when dealing with sensitive or proprietary information.

Sensitive labeling is a key aspect of Microsoft Information Protection, as it allows organizations to have control over data sharing and ensure that safety measures are in place, regardless of the recipient's location.